Booth Ordering 101

The information below will help you order the basics to furnish your booth and navigate through the Service Order Kit.

The following items ARE included in the price of your booth:

• 8’ High Black Drape
• 36” High Black Side Dividers
• 7”X44” Booth Identification Sign 

However, the items below ARE NOT included:

• Carpet
• Furniture
• Electric
• Internet
• Material Handling / Shipping

Additional information:

• Exhibitor Quick Facts & Target Move-In Floor Plan
• For Show Site
• Glossary of Trade Show Terms & Definitions
• Video tips for first time exhibitors

Carpet

Your booth does not include carpeting. Carpet is ordered using the Freeman carpet order form.

Classic Carpet

• Considered basic
• Pricing includes the labor to install / remove after the show.
• Ordered in any length up to 40 feet but the width is always 9 feet. (i.e. when ordering carpet for a 10x10 please select a 9x10 carpet.)
• Carpet order form
  » Sample of a completed carpet order form

Note: Cleaning is NOT included so if you want your carpet vacuumed or trash emptied you will need to complete the cleaning form.

• Cleaning order form

For more information or questions, please contact Freeman at (504) 733-7469.

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Furniture

For a simple cost effective booth, your furniture order may consist of the following:

• (1) 6’ or 8’ draped table for materials
• (1) Wastebasket
• (2) Forestdale Chairs or for a nicer look Santana Chair

There are several furnishing options that you can choose from (for instance round tables for meetings, couches, etc.).

• Furniture Essentials order form
  » Sample of a completed furniture essentials order form

For more information or questions, please contact Freeman at (504) 733-7469.

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Electric

The key to completing your Electrical order form is to determine what equipment you will need to plug into your booth.

Your basic laptop and monitor will require one 5 amp drop.

If you have a pop up booth that requires lighting you should order an additional 5 amp or a 500 watt outlet. If you have a need to plug in multiple items to this outlet, power strips are available at the electrical service desk or you may provide your own power strips.

On the form, you will indicate where you need your outlet(s) placed. The basic 5 amp outlet does not require you to order any additional labor.

• Electrical order form
  » Sample of a completed electrical order form

For more information or questions, please contact MCC at (504) 582-3036.

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Internet

If you will be checking your e-mail or surfing the web, you will need to order Internet.

These are the two basic services available to you:

• Net Premium Shared Ethernet Service = Public IP address that supports basic internet function such as email and surfing the web. With this service, you will receive one assigned public IP address and you will need to make some minor adjustments to your computer on-site.
• Net Dedicated Plus (dedicated 3mbps w 29 ip addresses) = A service that is used for more advanced applications such as streaming media, VoIP, and routers. You do not need this for just checking e-mails.
• Internet order form
  » Sample of a completed internet order form

For more information or questions, please contact MCC at (504) 582-3036.

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Material Handling / Shipping

Material Handling is the unloading of your exhibit material at the loading dock, handling empty containers, and removal of material from your booth. NOTE: This DOES NOT include the shipping cost of your materials to the convention center.

For more information regarding Material Handling please watch this short video: Material Handling 101 – Informational Video

To fill out the Material Handling Form, you must do the following:

• Determine when your exhibit material needs to be at the show.
• Decide if you will ship to the warehouse or show site (Quick Facts)
• Estimate your material handling costs, see example below.
• Contact the shipping company of your choice to set up a shipment to the advanced warehouse or to the show site.
• Contact Freeman Exhibitor Services if you have any questions (504) 733-7469

To determine your material handling cost, you can weigh or estimate the weight of your shipment. Freeman will weigh your freight upon arrival to determine the actual charge.

Example:
A shipment of 6 boxes to show site includes 3 of the boxes filled with marketing brochures and the other 3 contain give away items. This shipment would estimate at 300 total pounds.

Equation to determine your material handling cost:

• Estimated weight of shipment ÷ 100 = Hundred Weight (CWT)
• 300 lbs ÷ 100 = 3
• CWT x Price per CWT
• 3 x $63 = $189 (Estimated Subtotal)
• Subtotal + Tax (11% x $189 = $20.79)
• $189 + $20.79 = $209.79 (This is your estimated total material handling cost)

For more information or questions, please contact Freeman at (504) 733-7469 or reference the Material Handling FAQ’s.

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Exhibitor Quick Facts & Target Move-In Floor Plan

• The Exhibitor Quick Facts is a must read guide that that will help you determine when and where to ship your show materials as well as exhibit hours and discount deadline information.
• The Target Move-In Floor Plan (coming soon) will tell you what day you can begin move-in and is based on your hall location.

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For Show Site

Bring copies of your orders and all shipping tracking numbers to show site and take inventory of your freight upon arrival. If anything is missing or you forgot to order an item, make your way to the Exhibitor Service Desk located in the exhibit hall.

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