Exhibitor FAQs

How do I sign up for exhibit space?
» What is included in the exhibit space costs?
After I submit a contract, what happens next?
What resources are available for first-time exhibitors?
I have a question about my Booth Construction – who should I contact?
     » What furniture and utilities come with my booth?
     » How do I order items for the booth?
     » When do I set-up my booth?
     » What height limitations do I have with my booth construction?
     » Am I allowed to hang a sign in my booth?
What Special Technology Pavilions are on the show floor?
How do I reserve a meeting room?
How can I get more information about exhibiting?
Where does my exhibitor badge grant me access?
What advertising and sponsorship options are available?
Where can I find the Pre-Registered Media List?
How can I get a visa letter?

This show is for Trade Only!
No one under 18 years of age will be admitted onto the trade show floor.

How do I sign up for exhibit space?

Step 1: Print off a contract/application for exhibit space.
Step 2: Review the floor plan and check for open spaces, or if you need more assistance please contact your account executive.
Step 3: Once you have decided on a space and placed it on hold with your account representative, please fax your completed contract in to (202) 736-3686 or email conventionsales@ctia.org along with the required 50% deposit.

Please see our Become an Exhibitor page for more detailed information.

What is included in the exhibit space costs?

Raw Space: Exhibit space at CTIA events is sold as raw space which means carpet, furniture, electrical or Internet is not included with the booth space cost (Exceptions might be if the booth is part of a turn-key pavilion – see Special Technology Pavilions below).
An allotment of exhibit staff badges: The number of badges is based on booth size. These badges gain you access to the exhibit floor and keynotes however do not include admittance to CTIA Executive Forum sessions or partner events.
Company listing in the Official CTIA Show Program: You receive a complimentary company listing which includes a company contact with contact information and a 60-word company description.
Product Cross-Reference Directory in the Official CTIA Show Guide: This opportunity will be printed in the Official CTIA Show Guide and is your chance to let attendees know what business categories your company is involved in. From accessories to gateways and RFID to WiMAX, you decide!
Platinum Pass Customer Invitations: Invite your customers or prospective customers to attend the International CTIA WIRELESS 2012 event with a complimentary exhibits pass. This offer allows you to inform your most important customers and prospects that you will be showcasing your latest and greatest and just where to find you! (Valid for exhibit floor & keynote sessions.) (TIME SENSITIVE)
Promotion of your company in the Exhibitor List: This is published on the International CTIA WIRELESS 2012 website and in attendee marketing brochures sent to hundreds of thousands of prospective attendees and in the official show daily.
CTIA Show Logo on Your Website: The ability to promote your presence at International CTIA WIRELESS 2012 by placing the official show logo on your website or if you are interested you can post a direct link to the International CTIA WIRELESS 2012 registration page. Ask your account representative for details.
Media Center Interview Rooms: Interview rooms located in the onsite media center may be reserved for interviews in half-hour time slots throughout the show. We encourage you to plan ahead as space is very limited and always fills up prior to the event.

After I submit a contract, what happens next?

Approximately 10 days after your contract is received and processed, you will receive an email confirmation of your exhibit space. A counter signed contract will follow in the mail. If you did not submit a deposit with your contract, an invoice will be sent and the required 50% deposit is due net 15 days after receipt of the invoice. If the required 50% deposit is not received within those 15 days, your exhibit space will be released back into the available inventory.

What resources are available for first-time exhibitors?

Please find the below list of resources for first-time exhibitors.

Helpful Tips for First-Time Exhibitors
Pre-show Frequently Asked Questions — coming soon.
Material Handling Frequently Asked Questions
For an overview of what to order for your booth, please review Booth Ordering 101. — coming soon.
To access all order forms, please review our Service Order Kit.
Post-Show Frequently Asked Questions — coming soon.

I have a question about my Booth Construction – who should I contact?

Contact the Operations Department at CTIA – Jennifer Custer, Operations Coordinator, jcuster@ctia.org; or John Cesaretti, Operations Manager, jcesaretti@ctia.org. Exhibitors must submit booth renderings for approval.

What furniture and utilities come with my booth?

CTIA sells raw booth space. Each 10’ x 10’ linear booth will be set with 8’ high black back wall drape, 36” high black side dividers and a 7” x 44” one-line identification sign with Company Name and Booth Number. The exhibit area is NOT carpeted; however, the aisles will be carpeted in latte. The only exception to the above is if you are part of a pavilion, which may include a turn-key exhibit package – check with your sales representative for more details.

How do I order items for the booth?

Once your company is a confirmed exhibitor you have access to the following International CTIA WIRELESS 2012 show materials:

Exhibitor Forms Packet (EFP) – which includes info on registration, housing and platinum pass invitations.
Promotional Opportunities Kit – featuring information on advertising and sponsorship at International CTIA WIRELESS 2012.
Service Order Kit (SOK) – containing all information you might need to put the finishing touches on your booth presence including furniture, utilities and floral.

When do I set-up my booth?

Freeman coordinates the move-in/move-out schedule for the show. Please review the Inbound Freight Target Schedule to see when your assigned move-in time is. Questions should be directed to the local Freeman office at 504-733-7469.

What height limitations do I have with my booth construction?

Linear booths (10’ by 10’ up to 10’ x 30’) may build their booth to a height of eight feet (8’). In the first five feet (5’) of depth the maximum height of any display is four feet (4’).

Island booths (20’ x 20’ booths or larger with aisle on all four sides) may build to a height of 23’. Exhibitors utilizing solid wall construction on the back wall of their island exhibit must have at least 25% of the solid back wall open (floor to ceiling) or the solid back wall must be constructed of clear (no opaque, smoked etc.) plexi-glass. Please refer to the CTIA and Ernest N. Morial Convention Center rules and regulations for further information.

Am I allowed to hang a sign in my booth?

Only Island Booths (20’ x 20’ or larger with aisles on all four sides) may hang signs in their booth. Linear booths (10’ in depth) may not hang any signs and all decoration must be floor supported. Exhibitors must submit sign renderings for approval. The sign may not exceed 60% of the length of the booth’s longest dimension. As an example, the length of a sign over a 20’ x 60’ booth may not exceed 36’. Refer to the Hanging Sign section in the CTIA Rules and Regulations for further information.

What Special Technology Pavilions are on the show floor?

CTIA hosts a number of Special Technology Pavilions as well as Country Pavilions. A synopsis of these pavilions can be found here. Contact your CTIA account representative for more information. If you are interested in coordinating a Special Technology or Country Pavilion, please contact the sales department at conventionsales@ctia.org.

How do I reserve a meeting room?

A limited number of exhibitor meeting rooms will be available at the Ernest N. Morial Convention Center for rent during International CTIA WIRELESS 2012. If you are interested in booking a room to be used for client presentations, please contact your CTIA account representative for more information.

How can I get more information about exhibiting?

Please see our become an exhibitor page for more detailed information.

Where does my exhibitor badge grant me access?

Your exhibitor staff badge (part of your booth package) gains you access to the keynote sessions and to the exhibit show floor. Access to the exhibit show floor begins two hours prior to the scheduled exhibit floor opening and allows access for one hour after the exhibit show floor closes.

What Advertising and Sponsorship options are available at International CTIA WIRELESS 2012?

Click here to see all available opportunities.

Where can I find the Pre-Registered Media List?

Exhibitors must assign a PR contact to access to the pre-registered press list. The first step to access the pre-registered press list is to fill out the Exhibitor PR Contact Form, which will ask you to create an account with a user name and password. You can then login and download the pre-registered press list as often as you like. Again, the pre-registered press list is only available to CTIA exhibiting companies.